Supply and Installation of Audio and Video Conferencing System

9/3/1/419

See details below or the tender documentation

Tender Closed on: 2025-09-26 12:00

Audio Visual and Photographic Equipment, Supply and Installation of Machinery and Equipment, Video Conferencing Equipment Supply, Installation and Maintenance

Limpopo

Bela-Bela Local Municipality

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Bela-Bela Local Municipality Tenders

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Tender Number: 9/3/1/419
Department: Bela Bela Local Municipality
Tender Type: Request for Bid(Open-Tender)
Province: Limpopo
Closing Date: Friday, 26 September 2025 - 12:00
Place where goods, works or services are required: 58 Chris Hani Drive - Bela Bela - Bela Bela - 0480
Special Conditions: Bidders who has capacity to execute the project
ENQUIRIES:
Contact Person: Mr. M Segoapa
Email: [email protected]
Telephone number: 014-736-8000
FAX Number: 014-736-3288
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure a supplier capable of providing, installing, and supporting a comprehensive audio and video conferencing system. The system aims to enhance communication capabilities within the Bela-Bela Local Municipality, particularly for council chambers and related facilities, ensuring modern, efficient, and reliable conferencing solutions.

Scope

The scope of the tender includes:

  • Supply of all necessary hardware and software components for the conferencing system, including main units, delegate units, microphones, voting systems, cameras, control software, and accessories.
  • Installation and configuration of the entire conferencing system in designated municipal venues.
  • Provision of support, maintenance, and training services for the system.
  • Integration of the system with existing infrastructure where applicable.
  • Provision of documentation, manuals, and warranties for all supplied equipment.

Technical Requirements

The technical specifications and requirements for the system include:

General Technical Specifications

  • Microphones: ECM with bi-color illuminated ring, windshield, and compatibility with HCS series.
  • Control Ports: Ethernet control ports, touch screen interface, lighting control, and room sensors.
  • Voting and Recording: Multi-voting capabilities and recording management software.
  • Video Equipment: High-definition cameras (e.g., 20x zoom), video switchers supporting SD/HD/3G, HDMI/SDI converters, and video control software.
  • Cabling and Connectivity: HDMI, VGA, DP, USB, and audio connections with appropriate extension cables.
  • Display: 15.4" 4K screens with scaler and auto-switcher supporting HDMI, HDR10, and EDID management.
  • Control and Management: ReAX control processor, touch panels, managed switches, and integration with Microsoft Teams Rooms system.

Evaluation Criteria

  • Compliance with technical specifications and mandatory requirements.
  • Functionality, including experience in supply, installation, and support of similar systems (60 points).
  • Key personnel expertise, particularly in support and project management (40 points).
  • Minimum functionality score of 70 out of 100 points to qualify for further evaluation.

Additional Technical Considerations

  • Bidder must demonstrate previous experience with similar audio and video conferencing projects, supported by appointment letters or purchase orders.
  • Proposed key personnel must have relevant qualifications and experience, with CVs attached.
  • All equipment must meet the specified standards for quality, compatibility, and performance.
  • Support and maintenance services should include on-site supervision, training, and spare parts supply.
  • System integration should ensure seamless operation with existing municipal infrastructure and software platforms.
This summary is AI generated. Download the tender documents for all the information.

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