Objectives

The primary objectives of this tender are to appoint a reputable supplier to design, edit, print, and deliver the Cef Group's Integrated Annual Reports (IAR) and Financial Statements (AFS) for three consecutive financial years (2026–2029). The supplier must ensure the reports align with the specified themes, adhere to the company's corporate identity guidelines, and meet quality standards. Additionally, the objectives include managing the entire process from content editing and design to printing, binding, and electronic formatting, with timely delivery to support CEF's reporting obligations and stakeholder engagement.

Scope

The scope of work encompasses:

• Design, editing, proofreading, and typesetting of the annual reports and financial statements for each of the three years.
• Production of printed and bound copies, including specified specifications such as paper quality, lamination, foil stamping, and binding.
• Preparation of digital PDF versions for online publication and distribution.
• Provision of hard copies (minimum of 10 for the Integrated Report and 20 for Financial Statements) and electronic copies as required.
• Adherence to deadlines, with reports to be completed and delivered by 31 July each year.
• Inclusion of multiple drafts (approximately 15) and a final version for approval.
• Additional services such as cover design, illustrative elements, and possible overtime work to accommodate unforeseen reporting requirements.

Technical Requirements

The technical specifications include:

• Design and layout of the reports with professional standards, including typesetting of up to 300 pages for the Integrated Report and 600 pages for each volume of Financial Statements.
• Use of specified materials: 250gsm, white leaves, gloss lamination, gold foil stamping, and perfect binding.
• Production of high-quality printed copies with full-color printing, spot UV, gloss lamination, and binding as per specifications.
• Digital PDF versions of all reports for online dissemination.
• Provision for in-house printing of draft copies and final copies for approval and distribution.
• Timely completion of printing and binding to meet reporting deadlines.

Skills and Experience Requirements

The bidder must demonstrate the following:

• Company Experience: At least 10 years of relevant experience in designing, editing, proofreading, and printing integrated reports and financial statements.
• Reference Letters: Submission of five (5) contactable references from clients for whom similar reports have been produced within the past six years (2020–2026). References must be on official letterhead, dated, and signed.
• Project Team Lead: Proven track record with relevant qualifications and a minimum of 10+ years’ experience in report design and layout. The team lead must submit CV highlighting relevant expertise.
• Project Team Members: All team members involved in design and layout must demonstrate relevant qualifications and experience, with a minimum of 2–5 years’ experience, depending on their role.
• Project Plan: A detailed project methodology outlining timelines, coordination, and deliverables, demonstrating understanding of the scope and objectives.
• Technical Skills: Proficiency in design software, typesetting, proofing, and high-quality printing processes.
• Quality Assurance: Ability to produce high-standard printed materials and digital formats, ensuring compliance with specifications and deadlines.