Objectives

The primary objective of this tender is to procure 31,000 packs of voting compartments (each pack containing 3 compartments) for use in the 2026/2027 local government elections. The voting compartments are intended to provide secure, recyclable, and compliant voting environments that ensure voter secrecy and accessibility, including special compartments for wheelchair users.

Scope

The scope includes the development, manufacturing, and delivery of 93,000 individual cardboard voting compartments in specified dimensions and design parameters. The compartments must be produced from recyclable cardboard, assembled easily, and packaged in specified quantities for transportation to multiple electoral warehouses across various provinces. The delivery deadline is 15 September 2026, with strict requirements for packaging, labelling, and quality assurance.

Technical Requirements

• The voting compartments must be made from white-faced recyclable fluted cardboard with a minimum thickness of 3mm (±1mm).
• Design must include three-sided coverage (front, left, right) to ensure vote secrecy, with a lowered writing surface for standard and special compartments.
• Standard compartments: height 1.7–1.8m, writing surface 1.0m above ground, width ≥0.6m, with a minimum 60cm x 50cm writing area.
• Special compartments: height 1.6m, writing surface 0.8m above ground, width ≥0.6m, with space for wheelchair ingress.
• Compartments must be supplied flat, capable of easy assembly, and fully disposable after use.
• Exterior panels must be printed with Electoral Commission logos and colors, covering about one-third of the surface.
• Each pack of three must include two standard and one special compartment, packed in protective cardboard boxes, stacked on pallets, and labelled appropriately.
• Packaging boxes should be between 1.0–1.3m in length and 0.6–0.7m in width, loadable into small sedans, and shrink-wrapped on pallets.
• All packaging materials, including pallets, remain the property of the Electoral Commission.

Skills and Skills Requirements

• Proven experience in designing and manufacturing election-specific cardboard voting compartments or similar products.
• Capability to develop production strategies ensuring timely delivery of high-quality, compliant products.
• Ability to produce and print on cardboard with specified logos and color schemes, demonstrating quality control and adherence to design specifications.
• Capacity to manage logistics, packaging, and delivery to multiple provincial warehouses within tight deadlines.
• Experience in quality assurance, including sample submission, inspection, and compliance testing as per specifications.
• Knowledge of recyclable materials and environmentally sustainable practices.
• Ability to provide technical documentation, assembly instructions, and diagrams for the manufactured compartments.
• Compliance with industry standards and the ability to undergo due diligence audits and site inspections.