Website Migration and Maintenance

GEP RFQ-05-2026

See details below or the tender documentation

Tender Closed on: 2026-01-29 11:00

ICT Hardware, Software And Network Support Services, Information and Communications Technology, Internet Services - Connectivity, Websites, Email

Gauteng, Johannesburg

Gauteng - Gauteng Enterprise Propeller

Scroll down for tender details and to access the tender documents

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: GEP RFQ-05-2026
Department: Gauteng - Gauteng Enterprise Propeller
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Thursday, 29 January 2026 - 11:00
Place where goods, works or services are required: Umnotho House, 56 Eloff St - Marshalltown - Johannesburg - 2107
Special Conditions: N/A
ENQUIRIES:
Contact Person: Alu Chokoe
Email: [email protected]
Telephone number: 011-085-2001
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to engage a service provider to facilitate the migration and ongoing maintenance of GEP’s website and intranet systems. This includes environment setup within GEP’s Microsoft 365 tenant, branding, accessibility compliance, development of departmental pages, document libraries, workflows, communication features, and comprehensive support for 12 months post-deployment.

Scope

  • Migration of existing website to GEP’s Microsoft 365 environment (SharePoint Online and Power Platform).
  • Design and configuration of a new intranet including departmental pages, document libraries, workflows, and communication tools.
  • Provision of technical documentation covering system configuration, migration report, security setup, backup, and recovery procedures.
  • Delivery of final outputs in Microsoft Word and PDF formats.
  • Support and maintenance for 12 months, including bug fixes, minor enhancements, security updates, content updates, and performance reporting.
  • Implementation of quality assurance processes throughout development.

Technical Requirements

  • Environment setup within GEP’s Microsoft 365 tenant (SharePoint Online and Power Platform).
  • Adherence to branding and accessibility standards.
  • Development of a structured project methodology covering discovery, migration, development, testing, handover, risk management, and rollback strategies.
  • Provision of detailed project plan with timelines, work breakdown structure, and resource allocation.
  • Compliance with GEP ICT security policies, POPIA, and Microsoft best practices.
  • Delivery of all final outputs in specified formats.

Skills Requirements

  • Project Management: Proven experience in managing website migration projects, with qualifications (certified project management credentials preferred).
  • Development Expertise: Demonstrated experience in SharePoint Online development, Power Platform, website development, and API integration.
  • Team Composition:
    • Project Manager: Must provide evidence of qualifications, recent certification, and contactable references. Experience in website migration and Microsoft 365 projects is mandatory.
    • Senior Developer: Must demonstrate expertise in SharePoint Online, Power Platform, website development, and API integration, with relevant certifications and references.
  • Company Experience: Submission of at least three reference letters (not older than five years) for completed projects involving website migration, development, and support.
  • Methodology & Project Plan: A comprehensive, phase-based plan detailing discovery, migration, design, testing, handover, risk management, and quality assurance strategies.

Summary

The tender aims to select a qualified service provider capable of executing a seamless website migration to GEP’s Microsoft 365 environment, developing an accessible and branded intranet, and providing ongoing support. The provider must demonstrate technical proficiency, project management capability, relevant experience, and a clear methodology to ensure project success within specified timelines and standards.

This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Request Quotes from Private Companies

Request Quotes from Private Companies for your Tender or Project. Can also possibly be useful in finding Private Companies or Individuals for Subcontracting work to for this or other tenders:

Why not let us send tenders to your inbox?

from R120 per month