Summary of Tender: Wellness Day Smoothie Bike(s)

Objectives

Artscape aims to procure a mobile smoothie service to promote employee wellbeing during its Annual Wellness Day. The primary objective is to engage a qualified service provider to deliver an interactive, high-quality smoothie bike experience for approximately 50 staff members.

Scope of Work

The successful supplier will provide and operate one or more smoothie bikes at the designated Cape Town venue on 8 September 2026, between 09:00 and 13:00. The scope includes complete logistical execution: transportation, site setup, continuous operation throughout the four-hour window, ingredient supply, and post-event teardown. Additionally, the provider must submit a structured summary report capturing operational metrics and direct feedback from participating employees.

Technical Requirements

• Provision of fully functional, commercially rated smoothie bicycles equipped with reliable blending mechanisms and serving stations.
• Supply of fresh, food-safe ingredients sufficient to serve approximately 50 attendees within the specified timeframe.
• Compliance with municipal health, hygiene, and waste disposal regulations governing mobile food and beverage operations.
• Ability to operate autonomously at the client's venue without reliance on external power or water connections unless explicitly stated.
• Submission of all mandatory South African public procurement compliance documentation, including statutory bidding forms and verification certificates.

Skills Requirements

• Proven track record in event catering or interactive wellness activations, preferably involving mobile beverage units.
• Certified or experienced operators skilled in rapid, consistent smoothie preparation while maintaining strict hygiene and customer service standards.
• Event logistics proficiency, including punctual delivery, efficient setup/teardown, and crowd engagement for small-to-medium gatherings.
• Administrative capability to compile, analyze, and submit a professional post-event feedback report.
• Familiarity with South African government procurement protocols and statutory submission requirements.

Notable Terms & Compliance Framework

Smoothie Bike: A stationary or pedal-powered bicycle integrated with commercial blenders, designed to prepare fresh smoothies on-site as an interactive wellness activity for event attendees.

80/20 Preference Point System: A South African public procurement scoring model where 80 points are allocated to competitive pricing and 20 points are awarded based on the bidder's Broad-Based Black Economic Empowerment (B-BBEE) status level.

Standard Bidding Documents (SBDs): Mandatory regulatory forms required by South African state entities. These include declarations for conflict of interest, local content calculations, past supply chain management conduct, and independent bid determination. They ensure transparency, prevent collusive bidding, and enforce national transformation and ethical procurement policies.