Tender Summary: Provision for Traffic Management Training (Q09-2026A)

Objectives

The primary objective is to procure a qualified service provider to deliver standardized traffic management training to the Overberg District Municipality’s Roads Department personnel. The initiative aims to enhance workplace safety, operational competency, and productivity for staff conducting routine maintenance and construction activities on or adjacent to public roads.

Scope of Work

• Training Delivery: Conduct theoretical and practical training aligned with Unit Standard 258923 across three municipal depots: Swellendam, Bredasdorp, and Caledon.
• Language & Materials: Facilitate sessions in Afrikaans, English, and isiXhosa. Provide all training manuals, presentation slides, equipment, and learning aids.
• Logistics & Certification: Cover all facilitator transport, meals, and accommodation. Maintain accurate attendance registers and issue certificates of competence upon successful assessment.
• Timeline: All training activities must be completed by 30 October 2026.
• Restrictions: Subcontracting is strictly prohibited. The successful bidder must sign a formal municipal contract within 30 days of notification.

Technical Requirements

• Institutional accreditation through the South African Qualifications Authority (SAQA) and recognition by the Construction Education and Training Authority (CETA) or relevant Education and Training Quality Assurance (ETQA) body.
• All assessors must hold current registration with the appropriate ETQA.
• Submission of sample training materials demonstrating quality, relevance, and alignment with the unit standard.
• Comprehensive pricing schedule covering all direct and indirect costs, including materials, travel, certification, and overheads. Prices must remain fixed for the contract duration.
• Valid Tax Compliance Status PIN, B-BBEE verification certificate or sworn affidavit, and proof of settled municipal accounts.
• Minimum of three verifiable reference letters for similar training contracts delivered within the past five years.
• Adherence to municipal supply chain policies, including completion of all standard bidding forms and declarations.

Skills Requirements

• Linguistic Proficiency: Instructional capability in at least two official South African languages (English, Afrikaans, isiXhosa).
• Traffic Control Expertise: Demonstrated knowledge of correct temporary signage placement, barrier setup, flagman positioning, and traffic flow management per the Road Traffic Act.
• Communication Protocols: Ability to train learners on standardized radio procedures, phonetic alphabets, channel discipline, and emergency messaging for high-risk worksites.
• Instructional Design: Capacity to develop blended learning modules that effectively merge theoretical road safety principles with hands-on construction environment scenarios.
• Administrative Competence: Meticulous record-keeping for time, attendance, learner progression, and issuance of compliant competency certificates.

Explanation of Key Terms & Conditions

Unit Standard 258923: A nationally recognized South African qualification framework that defines specific learning outcomes for managing traffic at roadworks. It ensures standardized safety practices, equipment handling, and communication protocols for personnel working near live traffic.

ETQA / CETA / SAQA: Regulatory bodies governing vocational education. SAQA maintains the National Qualifications Framework, while CETA specifically accredits training providers and assessors in the construction sector. ETQA refers to the designated authority responsible for quality assurance and certification of this particular unit standard.

80/20 Preferential Procurement System: A government-mandated evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic transformation goals. Points for specific goals are primarily determined by the bidder’s Broad-Based Black Economic Empowerment (B-BBEE) status level and geographic location within the municipality’s district.

Non-Expiring Certificates of Competence: Qualifications issued upon successful assessment that do not carry a validity expiration date. This recognizes permanent competency acquisition rather than requiring periodic recertification or renewal fees.