Objectives

The primary objective is to procure a reliable, compliant supplier for a one-off provision of healthcare-grade yellow garbage bags intended specifically for dirty linen disposal at Prince Mshiyeni Memorial Hospital. The procurement seeks to ensure consistent supply chain continuity, adherence to national health and safety standards, and optimal value for money through a transparent, regulated evaluation process.

Scope

The tender covers the supply and direct delivery of 75,000 units of 90-litre yellow garbage bags to the hospital's main stores area. The contract is structured as a single, non-recurring order. All quoted prices must be firm, inclusive of applicable VAT, and fully cover transportation and delivery costs to the designated location. Quotation validity is set at ninety days from the closing date.

Technical Requirements

• Colour: Yellow
• Capacity & Dimensions: 90 litres (910 mm × 760 mm)
• Material Specification: 100-micron thickness with strong, durable construction suitable for clinical waste handling
• Packaging: Supplied in packs of fifty (PKT/50)
• Quality Standards: Must comply with relevant SABS/SANS specifications
• Condition: Brand new, unused products with a minimum remaining shelf life of six months upon delivery
• Sample Submission: Physical samples must accompany the quotation for initial specification verification

Skills and Experience Requirements

• Proven Healthcare Supply Experience: Valid proof of prior delivery to public or private health facilities, demonstrated through official order and delivery notes
• Regulatory Licensing: Current licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices
• Financial & Administrative Compliance: Active registration on the Central Supplier Database (CSD) with verified tax clearance, updated CIPC documentation, and a valid B-BBEE status certificate or sworn affidavit
• Documentation Proficiency: Ability to complete all mandatory standard bid forms, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC)
• Evaluation Readiness: Capacity to navigate a five-stage assessment process covering administrative compliance, delivery capacity, specification adherence, price/preference scoring, and objective sample testing

Notable Terms and Conditions

SAHPRA Licensing Requirement: Although garbage bags are general consumables, the tender mandates a SAHPRA licence for medical device distribution/manufacture. This ensures suppliers meet stringent healthcare supply chain regulatory standards.

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals, primarily targeting South African-owned enterprises. Points are calculated using a standard formula comparing the lowest acceptable tender against other bids.

Sample Verification Protocol: The top three scoring bidders will be formally requested to submit physical samples. Failure to provide compliant samples shifts the invitation to the next highest scorers. If every submitted sample fails inspection, the entire procurement process will be restarted.

Delay Penalties & Termination Clauses: Late deliveries incur daily financial penalties calculated using the current prime interest rate. Repeated or prolonged default permits contract termination, recovery of excess replacement costs, and potential exclusion from public sector contracts for up to ten years.

Anti-Cover-Quoting Measures: Strict monitoring applies to prevent multiple entities linked to the same owner from submitting competing quotes. Discovery of collusive or cover-quoting behaviour results in immediate disqualification and possible criminal referral.