Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced contractor to execute Phase 1 of the refurbishment of the Giyani Information Centre Buildings. The project aims to restore and upgrade existing municipal infrastructure while complying with Greater Giyani Municipality standards, supply chain management regulations, and national preferential procurement policies.

Scope of Work

The successful contractor will deliver comprehensive refurbishment services, including but not limited to:

• Roofing & Structural Repairs: Removal of damaged thatch, replacement with new Harvey thatch layers, timber counter battens, ridge/sidewall flashing, and structural timber repairs.
• General Building Works: Installation of suspended ceilings, partitions, access flooring, wall cladding, and external brickwork/benches.
• Plumbing, Drainage & Glazing: Sink plumbing, self-closing taps, mirror finishing, and window frame glazing.
• Painting & Tiling: Surface preparation, priming, acrylic exterior/interior painting, and application of grey epoxy flooring and ceramic wall tiles.
• Carpentry, Joinery & Ironmongery: Granite-topped kitchen counters, folding doors, sinks, towel rails, soap dispensers, toilet roll holders, and mirrors.
• Electrical & Appliances: Lighting, power points, floodlights, LED panels, split-unit air conditioners, smart TVs, combi fridges, and issuance of an Electrical Certificate of Compliance (CoC).
• Site Preparation & Cleanup: Debris removal, demolition of old fixtures, and general site maintenance.

Technical Requirements

• CIDB Registration: Minimum grading of 2GB PE or 3GB (or equivalent combined grading for joint ventures).
• Contractual Framework: Strict adherence to the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), with SCC taking precedence.
• Performance Security: Submission of a bank guarantee or certified cheque not exceeding 10% of the total contract value.
• Project Timeline: Commencement within 14 days of site handover; full completion within one month. A daily penalty of R3,000 applies for delays.
• Defects Liability: A three-calendar-month period post-completion during which the contractor must rectify any workmanship or material defects at no additional cost.
• Documentation & Compliance: Valid tax clearance certificate, COIDA letter of good standing, B-BBEE verification, Central Supplier Database (CSD) report, municipal rates clearance, and board resolutions. All MBD forms must be fully completed and initialed.
• Evaluation Threshold: Bidders must achieve a minimum functionality score of 70 out of 100 points to qualify for financial evaluation under the 80/20 preferential procurement system.

Skills and Personnel Requirements

• Site Agent: Must hold at least an N6 certificate or Diploma in Civil Engineering, Construction Management, or Quantity Surveying, supported by relevant supervisory experience.
• General Foreman: Required to possess a Metric/N3 qualification with documented field experience.
• Health and Safety Officer: Must hold a recognized health and safety certificate; SAMTRAC or NEBOSH certification is highly preferred.
• Company Track Record: Submission of three successfully completed civil engineering projects within the past five years, scored based on project value.
• Financial Capacity: Provision of a bank confirmation or reference letter demonstrating the company's creditworthiness and banking rating.
• Programme & Methodology: Delivery of a detailed project schedule using accepted software, accompanied by a comprehensive method statement and organizational chart.

Explanation of Unusual or Complicated Terms

• CIDB Grading (2GB PE/3GB): A South African Construction Industry Development Board classification indicating a contractor's capability to execute earthworks, plumbing, electrical, and mechanical works. Higher grades correspond to larger project values.
• 80/20 Preference System: A procurement evaluation model where 80% of scoring points are allocated to price competitiveness and 20% to socio-economic transformation goals (e.g., empowerment of previously disadvantaged individuals, youth, women, persons with disabilities, and businesses operating within Giyani).
• Performance Guarantee: A financial security instrument (typically a bank guarantee) that protects the client. If the contractor fails to fulfill contractual obligations, the municipality can claim funds up to the guaranteed amount.
• Defects Liability Period: A fixed timeframe immediately following practical completion during which the contractor remains legally obligated to repair or replace faulty work or materials without charging the client.