Objectives

The primary objective of this tender is to appoint a qualified service provider to supply and deliver assessment scripts and test sheets to the University of Johannesburg (UJ) for a period of three years. The provider should have relevant experience in printing, packaging, and delivering examination materials, ensuring quality and timely delivery to support UJ’s examination processes.

Scope

The scope of the tender includes:

• Supply and delivery of assessment scripts and test sheets in specified formats and packaging.
• Provision of samples for evaluation purposes.
• Handling emergency printing requirements, including reprints, costs, and delivery logistics.
• Printing of various types of examination books and test sheets, including different sizes, colors, and page counts, as detailed in the specifications.
• Packaging in packs of 50, with clear specifications on materials, sizes, and color coding.
• Delivery of specified quantities over the three-year period, with options for different colors and formats as per the detailed requirements.

Technical Requirements

The technical specifications for the assessment materials include:

• Packaging: Packs of 50 in clear bags, with specified plastic dimensions (450 x 600 x 50 microns).
• Sample provision: Suppliers must provide samples of assessment scripts and test sheets for evaluation.
• Printing specifications:
  • Size of cover page: 630mm x 297mm, printed back-to-back, roll folded to 210mm x 297mm, saddle stitched with 8 pages (2 x A3).
  • Color coding: The top of the first page in seven different colors (Pantone references provided), with all content printed in black.
  • Paper: White 80gsm Bond/Cartridge paper for all printed materials.
  • Book types:
    • 8-page books: Text and cover with specified page counts, printing, and perforation details.
    • 4-page books: Similar specifications with different page counts.
    • Multiple formats: A4, A3 folded to A4, saddle stitched, with vector PDF files supplied by UJ Graphic Design Studio.
• Color coding of assessment books in seven specified colors, with detailed printing instructions.
• Delivery quantities: Various, including packs of 50 and 100, with specified color and page variations.

Skills Requirements

The tender evaluation emphasizes the following skills and capabilities:

• Relevant experience in printing, packaging, and delivering examination materials.
• Ability to provide samples and demonstrate quality standards.
• Capacity to handle emergency reprints and associated logistics efficiently.
• Compliance with technical specifications and quality assurance standards.
• Proficiency in managing large-volume print runs and diverse color and format requirements.
• Understanding of B-BBEE and socio-economic criteria, including SMME status, ownership levels, and sustainability plans, which influence evaluation scoring.