Hire and Setup of Open-air Audio System: Closing Date: 23 June 2026

RFQ 285/2025/26

See details below or the tender documentation

Tender Closed on: 2026-06-23 12:00

Knysna Municipality

Audio Visual and Photographic Equipment, Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring

Knysna, Western Cape

Knysna Municipality

Knysna Municipality Tenders

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Tender Summary

Objectives

The primary objective of this tender is to hire and set up an open-air audio system capable of delivering clear sound across an outdoor sports field for an event involving up to 750 participants. The system must be suitable for outdoor use, weather-resistant, and capable of providing high-quality audio coverage for the specified event on 4 July 2026 at Loerie Park.

Scope

The scope includes:

  • Provision of weather-resistant line-array speakers and outdoor-rated public address (PA) system components.
  • Setup and installation of the audio system prior to the event opening at 15:00, ensuring operational readiness by the event start time.
  • Provision of specific equipment including:
    • 4x 18” Bass Bins
    • 4x 15” Tops
    • 1x 12-channel Mixer
    • 2x Wireless handheld Microphones
  • Operational support for the duration of the event (15:00 to 21:00).

Technical Requirements

The technical specifications for the audio system are:

  • Outdoor-rated weather-resistant line-array speakers suitable for open-air coverage.
  • Powerful bass and treble speakers to ensure sound clarity across the venue.
  • Mixing console with at least 12 channels for audio control.
  • Wireless handheld microphones for speeches or announcements.
  • System must be set up and tested before the event start time.
  • System must be capable of delivering audio to a crowd of up to 750 participants effectively.
  • Setup to be completed prior to 15:00 on 4 July 2026, with operational readiness confirmed before the event begins.

Skills and Skills Requirements

The successful supplier must demonstrate:

  • Experience in hiring, setting up, and operating outdoor audio systems for large events.
  • Proven ability to install weather-resistant audio equipment suitable for outdoor environments.
  • Capability to deliver and assemble specified equipment, including line-array speakers, mixers, and wireless microphones.
  • Technical expertise in configuring and testing audio systems to ensure optimal sound coverage and quality.
  • Ability to provide on-site support and troubleshooting during the event.
  • Previous successful projects involving outdoor public address or similar audio setups, with references or proof of experience.
This summary is AI generated. Download the tender documents for all the information.

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