Objectives

The primary objective is to coordinate and facilitate the staging of an annual Molemole Career and Skills Expo. The initiative aims to deliver career guidance, skills development opportunities, and academic recognition for high-performing learners while establishing strategic partnerships with community and industry stakeholders.

Scope of Work

The successful bidder will manage the complete planning and execution of a one-day career expo, encompassing:

• Production and distribution of official invitations, leaflets, and informational pamphlets.
• Development of a structured strategy to recruit participating partners, exhibitors, and sponsors.
• Design and manufacturing of all event branding and promotional materials.
• Securing a venue capable of accommodating 800 attendees.
• Creation of monitoring and evaluation frameworks and reporting templates.
• Provision of a lead facilitator and a prominent keynote speaker.
• Supply of technical equipment including a PA system, presentation stage, projectors, and a 12×10 metre marquee.
• Development of a digital tracking matrix or system to monitor learner engagement and outcomes.
• Catering and lunch provision for 500 learners.
• Logistics coordination, including five six-seater buses for learners from the Bochum East Circuit.
• Procurement of twenty 5×6 metre gazebos for vendor or activity booths.
• Purchase of twenty certificates, trophies, and medals each for top-performing learners.
• Technical arrangement of a live YouTube broadcast of the event.

Technical Requirements

Bidders must satisfy the following administrative and operational conditions:

• Active registration on the Central Supplier Database (CSD) with current compliance documentation.
• A valid Tax Compliance Status PIN.
• Fully completed and signed Declaration of Interest and MBD 9 forms.
• Quotations submitted on official company letterhead, with pricing valid for fourteen days.
• Achievement of a minimum 80% score on the functional evaluation stage to progress to price and preference assessment.
• Submission of Annex C detailing comparable past projects.
• Demonstration of a clear implementation methodology highlighting technical expertise, risk management, and innovation.
• Explicit commitment to skills transfer during project delivery.
• Compliance with an 80/20 preference point evaluation model (80 points for price, 20 points for socio-economic goals).

Skills Requirements

The contract mandates specific key personnel qualifications and organisational track records:

• Project Manager: Minimum three years’ experience in marketing, hosting, coordination, or facilitation of career-focused events. Must hold an NQF Level 7 qualification or higher in Marketing.
• Project Coordinator: Minimum two years’ experience in event management, project management, or programme administration. Must hold an NQF Level 6 qualification or higher in Event Management or a related discipline.
• Organisational Experience: Submission of at least three appointment letters or purchase orders verifying prior coordination or hosting of career expos, summits, or similar large-scale events from government or private organisations.

Glossary of Key Terms

• Central Supplier Database (CSD): A national procurement registry used by South African municipalities to verify supplier legitimacy, tax compliance, and transformation status.
• MBD 9: A standard municipal bid document requiring suppliers to formally declare that they have not engaged in corrupt, fraudulent, collusive, or coercive practices.
• 80/20 Preference Point System: A public procurement framework where 80 points are awarded based on competitive pricing and 20 points on socio-economic transformation targets (e.g., local business presence, women/youth/disability ownership).
• NQF Levels: National Qualifications Framework tiers indicating formal education standards. Level 6 typically represents advanced diplomas, while Level 7 corresponds to bachelor’s degrees or equivalent professional qualifications.