Objectives

The primary objective of this tender is to procure and deliver a single therapeutic infrared lighting device for clinical pain management at Ngwelezane Hospital. The aim is to secure a compliant, safe, and effective medical apparatus that meets national health standards and supports patient care and treatment protocols.

Scope

The contract encompasses the one-off supply, transportation, and handover of one (01) infrared light unit complete with its designated base to the hospital facility. Delivery must be completed within fifteen (15) working days from the date of contract award. The scope is strictly limited to the provision of the new equipment; installation, operator training, or extended maintenance services are not included unless explicitly mandated in special contract conditions.

Technical Requirements

• Product Specification: General infrared heat lamp emitting red light, integrated with an LED lamp component. Casing colour must be white.
• Power Source: USB-compatible power supply.
• Certification & Standards: Equipment must be SABS approved and accompanied by a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the supplier to manufacture, wholesale, or distribute medical devices.
• Condition & Shelf Life: Units must be strictly new, unused, and of the most recent or current model. Expired, refurbished, or second-hand products will be rejected. All supplied items must retain a minimum validity period of six months upon delivery.
• Warranty: The supplier warrants against defects in design, materials, or workmanship for twelve (12) months following delivery and acceptance, or eighteen (18) months from the date of shipment, whichever period concludes earlier.
• Pricing & Delivery: Quoted prices must be firm, all-inclusive, and cover VAT (if applicable), freight, insurance, and all incidental costs to the final destination. Quotes remain valid for ninety (90) days.

Skills Requirements

As this is a straightforward supply-of-goods contract, no specialised technical skills, labour, or professional qualifications are required from the bidder. Successful participation depends entirely on administrative compliance, financial stability, possession of valid regulatory licences, and the logistical capacity to source and deliver the specified medical equipment within the stipulated timeframe.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A statutory procurement evaluation framework where eighty (80) points are awarded based on competitive pricing and twenty (20) points are allocated for specific socio-economic goals. For this tender, the full twenty points are reserved for enterprises that are 100% black-owned, aligning with national transformation policies.
• SAHPRA Licensing: Mandatory regulatory approval required for any entity supplying medical devices in South Africa. It ensures the product meets rigorous safety, efficacy, and quality standards set by the national health regulator before entering clinical environments.
• SBD Documentation: Standard Bidding Documents mandated by the National Treasury. These include compulsory declarations regarding bidder disclosure, tax clearance verification, Central Suppliers Database (CSD) registration, and preference point claims. Incomplete or incorrectly filled SBD forms result in automatic disqualification.