Request for Proposal for the Provision of Infrastructure for the Annual Mapungubwe Lecture Series Event in Mapungubwe National Park

147/2026MPNP

2026-07-22 10:00

2026-07-31 11:00

South African National Parks

Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring

Limpopo, Musina

South African National Parks

South African National Parks Tenders

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Mapungubwe National Park

Documents


Enquiries

Bidding Enquiries

  • Contact: Sedzani Malise
  • Email: See Document
  • Telephone: 015-523-7924

Technical Enquiries

  • Contact: Itshekeng Lamola
  • Email: See Document
  • Telephone: 012-426-5124

How To Apply

Briefing Session

Compulsory site briefing: 22 July 2026 @ 10h00am

+/- 4 hour session including the site visit

Venue: Mapungubwe National Park

R572 Pontdrift, 70km west from Musina

Limpopo Province

Bid Submission

See Document

Closing Date

31 July 2026 at 11:00 AM


Tender Summary

Objectives

The primary objective of this tender is to procure infrastructure and technical support for the successful execution of the Annual Mapungubwe Lecture Series Event, scheduled to take place from 23-25 October 2026 within Mapungubwe National Park. The aim is to ensure the provision of necessary facilities, equipment, and logistical support to facilitate a seamless and well-organized event.

Scope

The scope of work includes:

  • Provision of infrastructure such as tents, chairs, tables, lighting, sound systems, stages, and decor at three designated locations within the park.
  • Transportation of all required items to and inside the park.
  • Setup and dismantling of event infrastructure before and after the event dates.
  • Provision of mobile toilets, generators, and other supporting facilities.
  • Specific setup at three locations: Mapungubwe Lecture Series venue, Limpopo Riverbed, and surrounding areas, including all associated logistical arrangements.

Technical Requirements

The technical specifications for the infrastructure include:

  • Provision of 180 Wimbledon chairs (12x18 size or similar)
  • Stretch tents covering catering areas and outdoor event spaces
  • Sound systems including cordless microphones, monitors, speakers, and stage lighting
  • Stage with roof, projector, and screen suitable for large audiences
  • Outdoor bamboo torches, garden umbrellas, and decorative lighting (LED fairy lights/lanterns)
  • Mobile VIP toilets with handwashing facilities and replenishment supplies
  • Generators capable of powering sound, lighting, and refrigeration equipment
  • Tables for catering, decorated with traditional or thematic decor
  • Additional infrastructure such as fire extinguishers, cooling units, and artificial grass flooring

Skills Requirements

The bidder must demonstrate:

  • Experience in managing large-scale event infrastructure within protected or outdoor environments
  • Capability to provide structural engineering certification for tents and stage structures
  • Proven ability to supply and install sound and lighting systems, including technical support during the event
  • Resource capacity including skilled personnel, vehicles, and equipment for setup and breakdown within tight timelines
  • Compliance with health, safety, and environmental standards, including occupational health and safety registration and public liability insurance
  • Experience in logistical coordination for outdoor events, including transportation and site management
This summary is AI generated. Download the tender documents for all the information.

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