Request for Quotation from Suitable, Qualified and Registeredtravel Management Service Provider for Conference Registration, Airtravel, Accommodation, Dinner, Breakfast, Car Hire, Travel Insurance Forthe Joburg Tourism Company Officials Attendance at the 12th Africanfederation of Institutes of Internal Auditors Conference Taking Placefrom 27th 29th May 2026 in Cape Town

JTC0032/2025-26

See details below or the tender documentation

Tender Closed on: 2026-05-22 10:30

City Council of Johannesburg

Residential and Travel Accommodation, Travel agency, tour operator, reservation service and related activities, Venue Hire, Conference Facilities and Services

Gauteng, Johannesburg

City Council of Johannesburg

City Council of Johannesburg Tenders

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Tender Summary

Objectives

The primary objective of this tender is to solicit quotations from qualified, registered travel management service providers to arrange and manage travel-related services for Johannesburg Tourism Company (JTC) officials attending the 12th African Federation of Institutes of Internal Auditors (AFIIA) Conference in Cape Town from 27th to 29th May 2026. The services include conference registration, air travel, accommodation, meals, car hire, travel insurance, and related logistics.

Scope

The scope of work encompasses:

  • Registration of two JTC officials for the AFIIA Conference
  • Booking economy flights between Johannesburg and Cape Town (OR Tambo or Lanseria International Airport)
  • Arranging accommodation in non-smoking rooms near the Cape Town International Convention Centre
  • Providing a 5-door automatic sedan car for transportation, ensuring sufficient capacity for two persons and luggage
  • Organizing airport transfers in Cape Town and Johannesburg
  • Providing travel insurance for the officials
  • Arranging meals (dinner and breakfast) and hotel parking
  • Additional services such as shuttles, refueling, and offloading/delivery labor as required

Technical Requirements

The technical specifications include:

  • Registration and attendance at the AFIIA Conference from 27th to 29th May 2026
  • Provision of economy class flights, ensuring compliance with Circular 97/Treasury’s booking guidelines or City of Johannesburg pricing policies
  • Accommodation in non-smoking rooms, with check-in on 26 May 2026 and check-out on 30 May 2026
  • Car hire with a Type B automatic sedan, with collection and drop-off at specified locations
  • Travel insurance coverage for two officials
  • All prices must be inclusive of VAT and delivery charges, quoted in South African Rand
  • Provision of detailed itineraries and cost breakdowns

Skills Requirements

The service provider must demonstrate:

  • Proven experience in travel management services, particularly for conferences and official delegations
  • Registration with relevant travel industry bodies such as SATSA, ATTA, or IATA (advantageous)
  • Capacity to coordinate multiple service components seamlessly within specified timelines
  • Ability to provide competitive pricing aligned with government and City of Johannesburg policies
  • Compliance with all legal, tax, and procurement regulations, including valid tax clearance and BBBEE certification
  • Capacity to manage logistics, including transportation, accommodation, and insurance, efficiently and professionally
This summary is AI generated. Download the tender documents for all the information.

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