Objectives

To deliver a targeted one-day training programme for eleven municipal secretaries, enhancing core administrative competencies, improving operational efficiency, and ensuring alignment with standardised unit interventions required for effective municipal service delivery.

Scope

The tender encompasses the provision of a comprehensive day-long training session for exactly eleven participants. The curriculum must cover six predefined unit standards focusing on business writing, time management, administration and records management, general administrative functions, and the development of administrative procedures. The service provider must indicate a firm delivery period, quote prices inclusive of VAT, and supply all necessary training materials and facilitation resources.

Technical Requirements

• Registration on the Central Supplier Database (CSD)
• Valid Tax Clearance Pin
• Submission of a completed MBD4 (Declaration of Interest) form
• Pricing validity of at least thirty days from submission
• Clear specification of a firm delivery period
• Compliance with the Protection of Personal Information Act (POPIA) and Promotion of Access to Information Act (PAIA)
• Strict adherence to the six listed Unit Standards with corresponding US IDs
• Evaluation follows an 80/20 model: 80 points for price, 20 points for Broad-Based Black Economic Empowerment (BBBEE) ownership criteria

Skills Requirements

• Facilitators must hold recognised qualifications and proven experience in delivering the specified unit standards
• Expertise in teaching professional business communication and structured writing techniques
• Ability to instruct participants in evidence-based time management strategies
• Competence in managing office records, filing systems, and general administrative workflows
• Knowledge of modern records management protocols and archival best practices
• Capability to guide staff in drafting, implementing, and reviewing standardised administrative procedures
• Trainers should demonstrate strong instructional skills tailored to municipal secretarial support environments

Explanation of Key Terms

MBD4: A standard South African municipal procurement document used to declare potential conflicts of interest among bidding entities.

CSD: The Central Supplier Database, the national government’s official registry for verifying supplier legitimacy, tax compliance, and procurement eligibility.

80/20 Evaluation Model: A scoring framework where 80% of the total award score is allocated to price competitiveness, while 20% is reserved for socio-economic empowerment targets based on verified black ownership percentages (20 points for 100% black-owned, 18 for over 51%, and 14 for less than 51%).

POPIA & PAIA: National legislation governing data privacy rights and mandating transparency for public institutions when handling personal information and institutional records.