Tender Summary: Supply and Delivery of Electrical Material

Objectives

The primary objective is to procure and deliver specified electrical and solar energy components through a competitive quotation process. The tender also aims to align procurement outcomes with national transformation and socio-economic development targets.

Scope of Work

The successful bidder will be responsible for the supply and delivery of the following items:

• Tile roof brackets (40 units)
• Solar rails 4800mm (6 units)
• DC cable 6mm Red (1000 units)
• DC cable 6mm Black (1000 units)
• Roof screws (80 units)
• Deye 5kW Inverter or approved equivalent (3 units)
• Deye Battery 5.12kWh or approved equivalent (3 units)
• Tex screws (12 units)

Technical Requirements

• All equipment must strictly adhere to the listed specifications. Alternative brands are permitted only if they are certified equivalents matching the performance, safety, and compatibility standards of the named products.
• Bidders must submit completed using official municipal bidding templates; self-formatted or re-typed documents will be disqualified.
• A valid Tax Compliance Status (TCS) PIN or certificate is mandatory.
• Submitted quotations must remain legally binding for 30 days from the closing date.
• Physical delivery of sealed bids to the designated municipal box is required. Electronic, faxed, or late submissions will be automatically rejected.

Skills Requirements

No specialized installation, engineering, testing, or commissioning skills are required. The contract scope is strictly limited to the procurement, warehousing, and delivery of off-the-shelf electrical components. Suppliers must demonstrate standard logistical coordination, inventory management, and order fulfillment capabilities to meet delivery timelines.

Key Terms & Evaluation Framework

80/20 Preferential Procurement System: Evaluations utilize a weighted scoring model where 80 points are awarded for price competitiveness and 20 points for specific socio-economic goals. These goals prioritize black ownership, local business participation, and the inclusion of youth, women, and persons with disabilities. Bidders must submit sworn affidavits or certificates to substantiate claims.

Mandatory Compliance Declarations: The tender requires completion of standardized disclosure forms addressing conflict of interest, past supply chain misconduct, tax adherence, and independent bid determination to prevent collusive practices.

Contractual Flexibility: The municipality reserves the right to accept partial bids, reject the lowest bid, or cancel the tender entirely without providing reasons.