Objectives

The primary objective of this tender is to procure and deliver essential safety and operational inventory to Letsemeng Local Municipality. The municipality aims to secure competitively priced supplies while complying with national preferential procurement legislation that prioritizes transformation, youth empowerment, and support for enterprises operating within its jurisdiction.

Scope

The tender covers the supply and delivery of four specific inventory categories:

• 500 units of Safety Goggles (Glass)
• 100 packs of Dust Masks (20 pieces per pack)
• 1,000 units of Polyester Safety Gloves
• 500 units of Refuse Bags (specifications: 20x10 size, dimensions 750x950mm, thickness 30 microns)

The successful bidder will be required to sign a formal written contract (MBD 7.1) upon award. All quotations must remain valid for a minimum of 90 days from the closing date, and delivery timelines must be explicitly stated in the submission.

Technical Requirements

Bidders must adhere to standard municipal procurement protocols and submit complete documentation using prescribed National Treasury bidding templates. Key technical and administrative requirements include:

• Quotations must clearly indicate the proposed delivery date and time. Failure to specify delivery timelines will result in automatic cancellation without financial liability to the municipality.
• Submission of a valid Tax Compliance Status (TCS) PIN issued by the South African Revenue Service (SARS) or a Central Supplier Database (CSD) registration number.
• Completion of mandatory declaration forms, including the Declaration of Interest, Disclosure of Directors/Trustees/Shareholders, Declaration of Past Supply Chain Management Practices, and Certificate of Independent Bid Determination.
• Pricing must be quoted in South African Rand, inclusive of Value Added Tax (VAT).
• Strict adherence to submission deadlines and packaging requirements: quotations must be placed in a sealed envelope, clearly marked with the reference number and description, and deposited in the designated tender box by 12:00 on the closing date. Late submissions will be rejected.

Skills Requirements

No specialized technical or professional skills are mandated for this tender. The requirement is strictly limited to the operational capability of a registered supplier to source, package, and deliver the specified safety and refuse inventory according to the stated quantities and product specifications. Suppliers must demonstrate basic competency in municipal procurement compliance, including accurate completion of standardized bidding forms, tax verification procedures, and contractual acknowledgment.

Notes on Unusual or Complicated Terms

• Preferential Procurement Specific Goals: The evaluation incorporates a points-based system aligned with South African procurement legislation. Points are allocated for Youth Ownership (5 points), operating an enterprise within the Letsemeng Municipal jurisdiction (5 points), and Black Ownership (10 points). These factors influence contract award decisions alongside price competitiveness.
• MBD Documentation Suite: The tender utilizes standard Municipal Bidding Document (MBD) templates mandated by the National Treasury. These forms serve legal and compliance purposes, ensuring transparency, preventing conflicts of interest, verifying tax standing, and legally binding bidders to anti-collusion declarations.
• Tax Compliance Status (TCS) / CSD Number: A digital verification mechanism administered by SARS and National Treasury. It confirms that the bidder’s tax affairs are in order and is a mandatory prerequisite for participating in public sector contracts.
• Independent Bid Determination Certificate: A statutory declaration required under the Competition Act to certify that the bid was prepared independently without consultation or coordination with competitors, thereby preventing bid-rigging practices.