Tent and Sound System Hire for the Upcoming Mayoral Cup 2026 at Jpp Lm

See details below or the tender documentation

Tender Closed on: 2026-06-18 12:00

Harry Gwala District Municipality

Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring

Ixopo, KwaZulu-Natal

Harry Gwala District Municipality

Harry Gwala District Municipality Tenders

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Tender Summary

Objectives

The primary objective of this tender is to procure tent and sound system hire services for the upcoming Mayoral Cup 2026 event, scheduled for 20 June 2026 at Johannes Phumani Phungula Municipality. The service aims to provide a suitable venue setup and audio-visual support to facilitate the event's success.

Scope

The scope of work includes:

  • Provision of a framed marquee capable of accommodating:
    • 100 VIP guests
    • Lounge setup for 20 people
    • 80 chairs
    • 10 tables with tablecloths
  • Provision of a sound system equipped with:
    • Two (2) roving microphones
  • Provision of a mobile generator (40 KVA, with distribution box 32 Amp, 50m 32 Amp cables) and sufficient diesel to sustain the event.

Technical Requirements

The technical specifications for the tender include:

  • Framed marquee with specified capacity and setup
  • Sound system with two roving microphones
  • Mobile generator capable of supporting the sound system and marquee
  • Provision of necessary cables and diesel for uninterrupted power supply

Skills and Documentation Requirements

Service providers must submit the following with their quotations:

  • Valid tax clearance certificate or SARS PIN
  • Firm prices inclusive of VAT (if applicable)
  • Completed MBD forms: MBD 4, MBD 6.1, MBD 8, and MBD 9
  • Company full name, registration number, and company letterhead
  • Proof of registration on the municipal database and the central supplier database

Additional requirements include:

  • Quotations must be valid for 30 days after the closing date
  • Verification of specific goals such as RDP goals and local business enterprise status (via ID copies, company registration, CSD report, and shareholder certificates)
This summary is AI generated. Download the tender documents for all the information.

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