Objectives

To secure a reliable supplier for the provision of high-quality white two-ply toilet rolls to support Umdoni Municipality’s refuse and street cleansing operations.

Scope

The contract encompasses the supply and delivery of 800 packs of toilet rolls. Each pack must contain 48 rolls, with each roll consisting of 350 sheets of white, two-ply paper. Deliveries are to be made to the Renishaw Depot before midday. The municipality reserves the right to accept partial bids and does not commit to accepting the lowest quotation. All submitted quotations must remain valid for a period of 120 days.

Technical Requirements

• Product Specifications: White, 2-ply toilet rolls, 350 sheets per roll, packaged at 48 rolls per pack.
• Quantity: 800 packs.
• Quality Standards: Strict adherence to municipal quality benchmarks; inferior quality products will be rejected outright.
• Delivery Logistics: Goods must be delivered to the specified depot before lunchtime on the agreed schedule.
• Mandatory Documentation: Valid tax PIN, Central Supplier Database (CSD) registration proof, B-BBEE certificate, VAT registration certificate (if applicable), certified company registration and director IDs, proof of residence, and a formally signed and stamped quotation on official company letterhead.
• Evaluation Criteria: Bids will be assessed based on relevant specifications, value for money, execution capability, and compliance with the Preferential Procurement Policy Framework Act (PPPFA).

Skills and Experience Requirements

No specialized technical certifications are required. However, bidders must demonstrate proven capability to execute the contract efficiently. This includes financial stability, robust logistical capacity for timely bulk delivery, familiarity with public sector procurement processes, and prior experience in supplying municipal consumables. Suppliers must maintain full tax compliance and active registration on the Central Supplier Database.

Notable Terms and Conditions

The tender incorporates several standard public procurement mechanisms and specific operational constraints:

• Preference Point System: An 80/20 or 90/10 scoring model applies, where up to 20 points are allocated for socio-economic goals such as black ownership levels and local business promotion. Points are awarded based on verified documentation.
• General Conditions of Contract (GCC): Standard national treasury conditions govern the agreement, covering warranties, inspections, penalties for delays, dispute resolution, and anti-collusion measures.
• Performance Security: The successful bidder must provide performance security within 30 days of contract award, typically via a bank guarantee or certified cheque, to compensate the municipality for potential non-performance.
• Strict Delivery Window: The requirement to deliver "before lunch" necessitates precise scheduling and contingency planning to avoid late deliveries, which may incur penalties or contract termination.
• Compliance Declarations: Bidders must submit mandatory forms declaring independence from state employees, past supply chain management misconduct, and confirming independent bid determination to prevent collusive practices.