Objectives

The primary objective of this tender is to appoint a qualified service provider to supply a conference/meeting venue for the BANKSETA Board Training Session, scheduled for two days in May 2026 (or an alternative date as communicated). The venue should facilitate capacity building in areas such as corporate governance, risk management, and social ethics, accommodating approximately 10 participants with specific accessibility and catering requirements.

Scope

The scope includes:

• Provision of a suitable conference/meeting venue for two consecutive days, with an optional alternative date.
• Venue specifications to include seating arrangements, accessibility features (e.g., wheelchair access, disabled parking, accessible restrooms), and appropriate catering (lunch and conference packages).
• Provision of necessary audio-visual equipment and technical support, including a dry run prior to the event.
• Organizing parking vouchers and ensuring venue compliance with accessibility standards.
• Preparation of all logistical arrangements, furniture, décor, and setup of the venue.

Technical Requirements

• The venue must accommodate 10 participants, including provisions for a wheelchair user.
• Seating style should be suitable for training sessions, with accessibility features such as wheelchair-friendly layouts.
• Provision of accessible restrooms with compliant facilities (grab rails, turning radius, etc.) on the same level as the venue.
• Availability of parking, including at least one dedicated disabled parking space and parking vouchers for 27 attendees.
• Audio-visual equipment must support hybrid event technology, with onsite IT technicians available for testing and setup during a dry run scheduled the day before the event.
• The venue should support catering for two days, including specific dietary requirements and refreshments.

Skills Requirements

• Proven experience in event management and venue provision, with at least 3 years of relevant experience.
• Demonstrated capability to organize and manage corporate training events, including logistical, technical, and catering aspects.
• Ability to provide accessible facilities and ensure compliance with disability access standards.
• Technical expertise in audio-visual setup, hybrid event technology, and onsite support for streaming and streaming services.
• Capacity to coordinate with venue staff and suppliers to ensure smooth execution of the event.
• Experience in handling government or statutory body events is preferred.