Objectives

The primary objective of this tender is to appoint an experienced Event Management Service Provider to facilitate the City of Mbombela's State of the City Address at Enkambeni Community Hall. The service provider will be responsible for providing catering, transport, public address system, and loud hailing services to ensure the successful execution of the event.

Scope

The scope of work includes:

• Provision of catering services for the event attendees
• Arrangement of transport services as required
• Supply and management of public address systems
• Provision of loud hailing services during the event

The event will take place at Enkambeni Community Hall in Hazyview Zone, and the service provider must ensure all aspects of the event management are covered within the scope.

Technical Requirements

The technical requirements for the tender include:

• Availability of a comprehensive bid document, downloadable from the City’s website and the National e-Tender Portal from 10 June 2026
• Submission of duly completed bid documents along with supporting documentation, including:
  • Copy of Tax Compliance Status
  • Certified B-BBEE Certificate or Sworn Affidavit for B-BBEE
  • Current Municipal Rates and Taxes Statements from relevant authorities or proof of residence from a tribal authority or lease agreement with up-to-date rates and taxes for both the business and active directors, including JV/consortium members
  • CSD Registration Full Report (Summary Reports will not be considered)
  • Company Registration Certificate
• Sealing all documents in an envelope clearly marked with bid number, project description, and closing date
• Submission to the designated bid box before the closing time
• No consideration for bids received via telegram, fax, or email, and late submissions will be rejected

Skills and Experience Requirements

While specific skills are not explicitly detailed in the tender, the successful bidder should demonstrate:

• Experience in event management, particularly in organizing large-scale events similar to the State of the City Address
• Capability to provide catering, transport, and technical audio-visual services
• Compliance with legal and regulatory requirements, including tax and B-BBEE certifications
• Ability to adhere to procurement policies and maintain integrity throughout the process

Applicants should also be prepared to meet the criteria for the preferential point system based on price and targeted goals as per the procurement policy.