COGTA (T) 04/2025
2026-02-17 10:00
Tender Closed on: 2026-03-04 11:00
Records Management, Digital Imaging and Electronic Archiving, Storage and Archiving
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| Tender Number: | COGTA (T) 04/2025 |
| Department: | Department of Corporative Governance and Traditional Affairs |
| Tender Type: | Request for Bid(Open-Tender) |
| Province: | Gauteng |
| Closing Date: | Wednesday, 04 March 2026 - 11:00 |
| Place where goods, works or services are required: | 87 Hamilton Street - Arcadia - PRETORIA - 0002 |
| Special Conditions: | Bids received after the closing time and date will not be accepted for consideration. Submissions should be made through the e-tender portal on the National Treasury website and no physical bid documents will be accepted. Bidders must ensure that their bids are uploaded timeously to the correct portal. The department will not take any responsibility for late uploaded bids. The e-tender portal is open from the day the tender is advertised until the closing date and time. NO FAXED, EMAILED OR MAILED BIDS WILL BE ACCEPTED. |
| ENQUIRIES: | |
| Contact Person: | Marrium Skosana |
| Email: | [email protected] |
| Telephone number: | 012-065-3365 |
| FAX Number: | N/A |
| BRIEFING SESSION: | |
| Is there a briefing session?: Yes | Is it compulsory? NO |
| Briefing Date and Time: | Tuesday, 17 February 2026 - 10:00 |
| Briefing Venue: | https://teams.microsoft.com/meet/37277489451941?p=jW9doUKxNvfTSqLTZ4 |
| eSUBMISSION: | |
| eSubmission Enabled: | Submit Tender by eSubmission |
This tender is also available from www.etenders.gov.za
The primary objective of this tender is to procure a service provider capable of providing a secure, reliable, and compliant off-site storage facility for the records of the Department of Cooperative Governance (DCOG) for a period of 36 months. The solution aims to ensure effective records management, preservation of archival records, and adherence to legislative and standards requirements, including climate control, security, and accessibility.
The scope encompasses the provision of off-site storage for approximately 10,000 D1 archive boxes (427mm x 330mm x 250mm), with an additional estimated 2,000 boxes over three years. The service includes handling, packaging, indexing, transport, storage, retrieval, and disposal of records, along with project management, skill transfer, and compliance with relevant standards and legislation. The project involves initial record transfer within six months, ongoing collection and delivery, and secure storage in a facility meeting NARSSA and ISO standards.
The project team must possess the following skills and qualifications:
All team members should have relevant qualifications, experience in similar projects, and the ability to transfer skills to DCOG staff. CVs and proof of qualifications must be provided as part of the bid.
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