Provision of Event Logistics for the Gbvf Awareness Campaign for the City of Mbombela

COM58/2026

See details below or the tender documentation

Tender Closed on: 2026-05-22 11:00

Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring, Venue Hire, Conference Facilities and Services

Mbombela, Mpumalanga

Mbombela Local Municipality

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Mbombela Local Municipality Tenders

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Tender Number: COM58/2026
Department: Mbombela Local Municipality
Tender Type: Request for Quotation
Province: Mpumalanga
Closing Date: Friday, 22 May 2026 - 11:00
Place where goods, works or services are required: 1 Nel Street Mbombela Civic Centre - Sonheuwel - Mbombela - 1200
Special Conditions: See bid document for special conditions
ENQUIRIES:
Contact Person: Paulinah Segage
Email: [email protected]
Telephone number: 013-759-9320
FAX Number: 013-759-9320
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint experienced service providers to manage the logistics for the Gender Based Violence and Femicide (GBVF) awareness campaign for the City of Mbombela. The campaign aims to raise awareness and facilitate community engagement on GBVF issues within the Southern Region of the city.

Scope

The scope includes comprehensive event logistics management for the campaign, including:

  • Provision of catering services for various event venues and participants
  • Audio-visual equipment setup and support
  • Decorations and event setup
  • Transport services for stakeholders and participants
  • Coordination of event activities at designated venues such as Matsulu Community Hall, Fire Station, Council Chamber, Youth Centre, and Chillas

The campaign is scheduled to take place at multiple locations, with specific dates to be confirmed.

Technical Requirements

  • Provision of catering for 200 people, including breakfast, lunch, and VIP catering with specified menu items
  • Audio-visual setup including speakers, mixers, amplifiers, microphones, sound technicians, and support staff
  • Decorations such as tables, tablecloths, podiums, and transport arrangements for stakeholders
  • Transport services for participants from designated wards and youth centers to event venues
  • Adherence to specified quality standards, timely delivery, and setup of all equipment and services

Skills and Experience Requirements

  • Proven experience in event management and logistics for large-scale community campaigns or similar events
  • Minimum of three years’ relevant experience in catering services, including food handling and preparation, with appropriate qualifications (diploma or higher)
  • Experience in audio-visual setup and technical support, with qualified technicians and support staff
  • Capability to coordinate transport logistics for multiple locations and stakeholders
  • Knowledge of municipal and safety regulations, and ability to deliver services within specified timelines
  • Ability to provide certified documentation such as tax compliance, B-BBEE certificates, municipal rates and taxes, and relevant insurances
This summary is AI generated. Download the tender documents for all the information.

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