Scm 134 -provision of Events Management Services for School Debate Competition at Ehlanzeni District Offices

SCM 134 / 2025-26

See details below or the tender documentation

2026-06-11 12:00

Ehlanzeni District Municipality

Awards, Trophies, Frames, Certificates and Medals, Bus, Minibus and Car Transport, Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring, Transportation

Mbombela, Mpumalanga

Ehlanzeni District Municipality

Ehlanzeni District Municipality Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Scm 134 -provision of Events Management Services for School Debate Competition at Ehlanzeni District Offices

Tender Summary

Objectives

The primary objective of this tender is to procure comprehensive events management services for the School Debate Competition at Ehlanzeni District Offices. The services aim to ensure the successful planning, coordination, and execution of the event, including logistical arrangements, sound management, trophies, medals, vouchers, and transportation for participants and officials.

Scope

The scope of work includes:

  • Provision of a sound system suitable for 200 attendees, including speakers, microphones, mixing console, and technical support.
  • Supply of trophies, medals, and certificates for participants and winners.
  • Provision of vouchers worth R1000 each for selected participants.
  • Arranging transportation for participants from various districts to the event venue on 25 June 2026.
  • Event management at Ehlanzeni District Municipality on the specified date and time.

Technical Requirements

The technical specifications for the event include:

  • Sound System capable of catering for 200 people, comprising:
    • 4 Audio centre line array top speakers
    • 1 Digital mixing console
    • 2 Active Basebin speakers
    • 2 Speaker stands
    • 2 Roving microphones
  • One sound technician to operate and manage the sound system during the event.
  • Trophies:
    • 1 Large Champion trophy engraved with EDM logo
    • 3 Large Tree Leaf trophies engraved with EDM logo
    • 3 Medium Tree Leaf trophies engraved with EDM logo
    • 3 Wreath trophies engraved with EDM logo
  • Medals:
    • 3 Gold medals
    • 3 Silver medals
    • 3 Bronze medals
  • Framed certificates for participation, bearing EDM logos.
  • Vouchers of R1000 each for six participants.
  • Transportation arrangements for participants from specified districts, using 15-seater vehicles, on 25 June 2026.

Skills Requirements

The successful service provider must demonstrate:

  • Proven experience in event management, particularly in managing sound systems and logistical arrangements for large-scale events.
  • Technical expertise in operating sound equipment and providing on-site technical support.
  • Ability to coordinate transportation logistics efficiently across multiple districts.
  • Capability to supply and manage trophies, medals, certificates, and vouchers as specified.
  • Compliance with procurement policies, including adherence to preference point systems and legal requirements.
  • Knowledge of relevant legal and compliance standards, including tax and supply chain management regulations.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Why not let us send tenders to your inbox?

from R120 per month