Objectives

The primary objective is to procure and deliver standardized pipe couplings to support municipal water infrastructure maintenance, repairs, and replacement projects. The tender aims to secure a compliant, reliable supplier capable of fulfilling specific dimensional and material requirements within agreed timeframes.

Scope

The contract encompasses the supply and delivery of eight distinct coupling categories to a designated municipal storage facility. Required quantities include:

• 200 mm Stepdown Coupling AC-UPVC (30 units)
• 200 mm Couplings Johnson AC (10 units)
• 200 mm Couplings Johnson UPVC (5 units)
• 25 mm Couplings Johnson JNR (5 units)
• 300 mm Stepdown Coupling AC-UPVC (10 units)
• 75 mm Couplings Johnson (20 units)
• 75 mm Stepdown Coupling AC-UPVC (12 units)
• 30 Pipe Couplings from approved manufacturers (Klinger, Cascade, or Klamflex)

Delivery must be completed within the timeframe specified upon order confirmation. The municipality reserves the right to accept the whole or partial bid, or to cancel the notice entirely.

Technical Requirements

• Products must strictly conform to the specified diameters, material compositions, and tolerance ranges listed in the tender schedule.
• All items must be new, undamaged, and compliant with relevant South African industry and safety standards.
• Bidders must submit completed official municipal bidding forms; self-typed, altered, or digitally modified documents will result in automatic disqualification.
• Mandatory documentation includes verified tax compliance credentials, sworn affidavits confirming ownership structure, QSE/EME classification, and empowerment metrics, alongside director identification.
• Bidders must complete statutory declarations regarding past supply chain conduct, conflict of interest, and independent bid determination.

Skills Requirements

No specialized engineering, fabrication, or installation expertise is required. The procurement is strictly limited to the logistics, warehousing, and delivery of off-the-shelf plumbing components. Successful bidders must demonstrate competent supply chain coordination, accurate administrative documentation handling, and strict adherence to municipal procurement compliance protocols.

Key Terms & Evaluation Framework

80/20 Preferential Point System: A South African public procurement model where 80 evaluation points are awarded for competitive pricing and 20 points for socio-economic goals, including black ownership, local business promotion, and youth/women/disabled empowerment.

Tax Compliance Verification (TCS PIN / CSD Number): Bidders must provide a valid Tax Compliance Status PIN or Central Supplier Database number to prove active tax registration and good standing with national revenue authorities.

Register for Tender Defaulters: A national government database listing entities prohibited from public sector contracts due to fraud, corruption, or contract breach. Entities appearing on this register are automatically disqualified.

Submission Rules: Late, incomplete, faxed, emailed, or typed quotations will be rejected. All submissions must be physically deposited in the designated tender box before the closing deadline. Quotations remain valid for 30 days post-closing. Persons currently in service of the state are ineligible to participate.