Objectives

The primary objective of this tender is to appoint a reliable service provider to deliver comprehensive décor and event support services for the Johannesburg City Parks and Zoo (JCPZ) Décor Department. The contract aims to ensure professional, timely, and compliant execution of event infrastructure setup and branding activities across municipal venues.

Scope of Work

• Erection of stretch tents and decorative installations at various events.
• Setup and dismantling of gazebos.
• Branding and installation of promotional items at exhibitions.
• Provision of flexible staffing across a seven-day working week (Monday to Sunday), including public holidays when operationally required.
• Ensuring staff availability for after-hours duties and accommodating schedule adjustments where early shifts require compensatory time off on other days.
• Transportation of equipment, materials, and personnel to designated venues.
• Service duration: Nine months (October 2026 to June 2027).

Technical Requirements

• Mandatory Documentation: Completion of all prescribed Municipal Bidding Documents (MBD 1, 3.1, 4, 6.1, 8, and 9), including a signed Bill of Quantities (BOQ) with firm pricing inclusive of all delivery costs.
• Compliance Certificates: Valid COIDA Letter of Good Standing; municipal rates statement or lease agreement not older than three months and not in arrears beyond 90 days.
• Registration & Tax Compliance: Active registration on the National Treasury’s Central Supplier Database (CSD) with a valid vendor number; submission of a SARS Tax Compliance Status (TCS) PIN or equivalent CSD proof.
• Preference Scoring: Application of the 80/20 preferential procurement system (80 points for price competitiveness, 20 points for socio-economic goals: 10 points for ≥51% women ownership, 10 points for operations within the City of Johannesburg).
• Submission Protocol: Quotations must be physically delivered in sealed envelopes clearly marked with the reference number by the closing deadline. Late, telegraphic, or electronic submissions will be rejected.
• Contractual Compliance: Adherence to JCPZ’s General Conditions of Contract, Code of Ethics, and anti-fronting/blacklisting provisions.

Skills Requirements

While not explicitly itemised, the scope necessitates the following competencies:

• Skilled manual labour for the safe, efficient, and structurally sound erection of tents, gazebos, and decorative frameworks.
• Practical experience in event staging, exhibition branding, and promotional material installation.
• Logistics and fleet management capabilities for transporting heavy equipment and materials to multiple venues.
• Staff adaptability to manage extended shifts, weekend coverage, and holiday deployments without compromising safety or quality.
• Strong teamwork, site safety awareness, and strict adherence to client operational and ethical protocols.

Key Terms & Clarifications

Panel Restriction: This quotation is exclusively open to suppliers previously appointed to the Event Support Services panel (JCPZ/MKT02/2025). New or unlisted companies cannot apply.

80/20 Preference System: A standard South African public procurement scoring model where 80% of evaluation points are awarded for competitive pricing, and 20% are reserved for transformational targets such as women ownership and local economic participation.

COIDA Certificate: Proof that the company complies with the Compensation for Occupational Injuries and Diseases Act, ensuring statutory coverage for employees injured or ill due to work-related activities.

CSD & MBD Forms: The Central Supplier Database is the national repository for all public sector supplier registration. MBD forms are standardized municipal bidding templates used to declare financial status, preference claims, anti-collusion commitments, and past supply chain conduct.

Default & Penalties Clause: JCPZ reserves the right to issue warnings, terminate contracts, impose monetary penalties, or appoint alternative suppliers if performance standards are not met, deadlines are missed, or fraudulent information is submitted. Fronting practices will result in immediate blacklisting and reporting to authorities.