Objectives

To procure reliable printing services for Statistics South Africa to produce standard awareness day booklets and assessment reports, supporting public information dissemination and official statistical reporting.

Scope

The contract covers the printing of five specific items:

• Standard Awareness Booklet variant 1 (250 units)
• Standard Awareness Booklet variant 2 (250 units)
• Assessment Report 2 (40 units)
• Assessment Report 3 (40 units)
• Assessment Report 4 (40 units)

The provided documentation does not detail paper stock, finishing, binding, or delivery schedules. Bidders are expected to supply complete, print-ready materials adhering to standard commercial production practices.

Technical Requirements

Bidders must demonstrate standard commercial printing capabilities and strict adherence to procurement procedures:

• All bids must be submitted electronically before the stipulated deadline; late submissions will be automatically rejected.
• Pricing must be firm. Line-item prices must exclude VAT, while the grand total must include VAT at 15% (chargeable only by VAT-registered suppliers).
• Bids must be completed using official standard bidding forms without re-typing or alteration.
• Offers remain valid for 30 days from the closing date.

Skills Requirements

No specialized technical skills are explicitly mandated in the provided documentation. The procurement assumes baseline competencies in commercial printing, quality control, project scheduling, and compliance with public sector contracting regulations.

Notable Terms & Compliance Framework

The tender incorporates standard South African public procurement mechanisms that require careful attention:

• 80/20 Preference Point System: A scoring model allocating 80 points for price competitiveness and 20 points for socio-economic transformation goals (Black ownership, women-owned, youth-owned, and disability-owned enterprises). Points are calculated using a statutory formula and require certified proof of ownership percentages.
• Tax Compliance Verification: Bidders must provide a unique Personal Identification Number (PIN) issued by the South African Revenue Service (SARS) or a Central Supplier Database (CSD) number to verify tax status. A printed Tax Compliance Status certificate is an acceptable alternative.
• Anti-Collusion & Conflict of Interest Declarations: Statutory declarations prohibit employment by state organs, undisclosed related company interests, and price-fixing or market allocation agreements with competitors. Breaches may result in immediate disqualification, contract cancellation, or restriction from state contracts for up to ten years.