A Request to Provide a Service for Curating NHLS IT Expo Day

RFQ 1299175

See details below or the tender documentation

Tender Closed on: 2025-09-11 11:00

National Health Laboratory Service

Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring, Exhibition and Display Services, Expo Stand Design and Building

Gauteng, Johannesburg

National Health Laboratory Service

National Health Laboratory Service Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.

Tender Number: RFQ 1299175

Tender Title: A Request to Provide a Service for Curating NHLS IT Expo Day

Closing Date: 2025-09-11 11:00

Briefing Date: Compulsory site briefing: N/A
Contact: [email protected]
Tell: (011) 386 6000

Required Documents: Required documents:
1.tax clearance certification
2.declaration of interest
3.CSD form
4.BBBEE certification
Would you please send a sealed quotation with the reference number on the envelope into the RFQ box at 1 Modderfontein rd, Sandringham in the main reception on the
11 September 2025
No late submissions will be accepted


Tender Summary

Objectives

The primary objective of this tender is to procure a service provider capable of curating the NHLS IT Expo Day. The selected company will manage various components of the event, including coordination of participation, setup, and execution of the expo, ensuring a high-quality experience aligned with NHLS standards.

Scope

The scope of work encompasses:

  • Managing the overall event organization and logistics.
  • Coordinating participation of ICT partners, sponsors, and vendors.
  • Providing and installing a weatherproof marquee structure suitable for hosting the expo.
  • Setting up a minimum of 80 shell scheme booths with specified specifications.
  • Ensuring power, connectivity, and safety compliance.
  • Providing additional facilities such as water stations, VIP amenities, and a small stage with AV equipment.
  • Delivering all related services necessary for the successful execution of NHLS IT Expo Day.

Technical Requirements

The technical requirements for the service provider include:

  • Event Infrastructure: Supply and install a clear-span, weatherproof marquee with no interior poles, capable of accommodating:
    • Over 80 shell scheme booths (3m x 3m each) with Octanorm or equivalent modular systems, fascia name boards, tables, chairs, plug points, lighting, and waste bins.
    • Walkways, presentation/demo zones, circulation space, a small stage with AV, lounge/seating areas, water stations, and VIP ablution facilities.
  • Booth Setup: Minimum of 80 booths, each equipped with modular systems, exhibitor branding, furniture, power, and lighting.
  • Power and Connectivity: Coordination with NHLS IT Department to ensure reliable power supply and internet connectivity.
  • Compliance and Safety: Adherence to safety standards, including water stations, water disposal, and VIP facilities.
  • Event Management: Coordination of participation, installation, and dismantling within specified timelines.
  • Experience and Qualifications: Demonstrated experience in event management, project planning, and execution of similar large-scale events, supported by relevant certifications and references.
  • Documentation: Submission of all required documents including tax clearance, declaration of interest, CSD registration, and BBBEE certification.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Why not let us send tenders to your inbox?

from R120 per month