Objectives

The primary objective of this tender is to procure and deliver durable, regulation-compliant portable netball poles to support youth development and community sports programs across all wards within the Umdoni Municipality jurisdiction.

Scope

• Procurement Activity: Supply and delivery of 19 portable netball poles.
• Delivery Deadline: All items must be delivered or made available for collection by 18 August 2026.
• Quotation Validity: Submitted bids must remain open for acceptance for a minimum of 30 days.
• Evaluation Framework: Awards will be determined through a structured assessment of technical specifications, value for money, execution capability, and compliance with preferential procurement regulations.

Technical Requirements

• Product Standards: Items must be portable netball poles that meet municipal quality and safety specifications. Detailed technical parameters are outlined in the official specification document.
• Condition & Warranty: All supplied goods must be brand new, unused, and represent current market models. A mandatory warranty of twelve (12) months from delivery or eighteen (18) months from shipment (whichever expires first) covers defects in design, materials, or workmanship.
• Packaging & Insurance: Suppliers must provide robust packaging capable of withstanding rough handling, extreme weather, and salt exposure during transit. Full insurance coverage against loss or damage throughout the logistics chain is compulsory.
• Inspection Rights: The municipality retains unconditional rights to inspect, test, or analyse goods pre-delivery, post-delivery, or during installation. Non-conforming items will be rejected at the supplier’s expense, and replacements must be provided immediately.
• Contract Execution: The successful bidder must complete and sign the prescribed written contract form (MBD7) before work commences.

Skills and Experience Requirements

• Operational Capacity: Bidders must demonstrate proven experience and logistical capability to fulfill the order of 19 units within the strict delivery window.
• Compliance Documentation: Mandatory submissions include company registration, tax compliance verification (SARS PIN or CSD number), B-BBEE certificate or sworn affidavit, VAT registration (if applicable), client references, and proof of physical address.
• Eligibility Restrictions: Entities or individuals currently employed by the state, or those with convictions for fraud or corruption within the preceding five years, are automatically disqualified.
• Administrative Readiness: Bidders must be prepared to issue performance security within thirty days of contract award and adhere to all municipal supply chain governance protocols.

Explanation of Unusual or Complicated Terms

• PPPFA & Preference Point System (80/20 or 90/10): A South African public procurement scoring model that allocates points for both price and socio-economic transformation goals. Depending on the contract's estimated value, either 80 points are assigned to price and 20 to goals, or 90 to price and 10 to goals. Goals reward Black-owned enterprises and businesses located within the municipality, district, or province.
• CSD Registration: Stands for Central Supplier Database, a national digital registry used to verify a company’s tax standing and basic registration details. A CSD summary report serves as the primary compliance document, replacing older tax clearance certificates.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) required post-award to protect the municipality against supplier default. Funds are payable to the purchaser if contractual obligations are not met.
• Delay Penalties: Late delivery triggers a financial penalty calculated daily using the prevailing prime interest rate on the delayed portion of the contract value. Persistent delays may result in contract termination and procurement of substitute goods at the supplier’s cost.